Work Order/Sub-contract Control


System Objective

The activities in a factory depend on the work order of the production department. Therefore if the work order in WO/SUB can be controlled accurately, the workflow in the factory will be in good order and well arranged.

The system brings all work order related activities into control, which includes in-source work order, material issue note, material return note, product receipts note, sub-contract product receipts note, sub-contract return note, and sub-contract pricing list. Different reports can be generated which are valuable for the production control users. These reports are, "Work Order Demand List", "Materials Shortage Status", "Work Order Materials Shortage", "Scheduled Materials Issue", "WIP Materials Status", "Work Order Materials Requirement Analysis", "Sub-contract Progress", "Materials Analysis", "Abnormal Product Receipts", and "Abnormal Price" etc.

System Functions

Suitable for manufacturing industries of multi-factory, and multi-production line.
Materials detail for the work order is generated automatically when there is integration of the WOE and BOM modules.
Allows setting prefix codes for documents. Users can set up the codes according to their preference while different file formats are allowed, e.g. Word, Excel, HTML etc.They can also set the access right of other users of the prefix codes which avoids the misuse of the documents. The system allows setting 5-level approval and voiding. It can be divided into two approval methods - parallel approval and approve by level, to suit the needs of different approval requirements of invoices. The system can send out E-mail or SMS to the corresponding users for approval after each function processed.
Can generate production work order from sales order separately or consolidated, can enquire from either documents for related information.
Provides sub-contract management, can input sub-contract factory, routing operation code of different sub-contract order, with or without tax sub-contract unit price, and latest sub-contract price history, effective date, expiry date control, sub-contract order progress, and sub-contract materials issue status, for reference during production process.
Can pre-set phantom items, reducing job dispatching, and stock-in frequency, simplifying the process description.
Allows multi-lot control for material issue and product receipts for in-source WO or sub-contract.
Update inventory of accept quantity after production completion; update scrap inventory; return the in-source poor return quantity to the production line; return the sub-contract poor return quantity to the sub-contractor; deduct amount and bill quantity convert to sub-contract accounts payable; and accept, reject or waive through AQL inspection module.
Can enter the return sub-contract product receipts items information, to manage the sub-contract return after product receipts and reduce the sub-contract accounts payable outstanding.
Sub-contract GRN/sub-contract return note can be converted to sub-contract payable amount while there is no need to input the information again in the account payable.
Items sub-contract price history for instant enquiry
If by-product arises during a production, the by-product apportioned cost will be calculated so that the cost of the finished product or semi-product will not be estimated.
Provides different reports in work order management - in-source work order production progress status, work order demand list, materials shortage status, work order materials shortage status, schedules materials issue, WIP status, work order materials requirement analysis etc.
Provides different reports in sub-contract management - sub-contract progress status, sub-contract WIP materials status, sub-contract materials status, abnormal goods receiving, abnormal pricing.
The system can monitor sub-contractors cub-contracting amount payable and assessment grading, auto-calculate the delivered grading by late delivery rate, and auto-calculate quality grading by the QC quality, under the integration with purchase management module.
The quantity of finished product/semi-finished product/raw material required will be calculated based on the stock available and work order and materials required details will then be generated, under the integration with MPS, MRP and ORP modules. The raw materials required will accurately be calculated without manpower.
The actual production cost of the work order can be calculated automatically under the integration with the cost calculation module.
Users can trace the production progress of work order by the corresponding sales order number on the sales order production progress report.
Can accurately analyze and provide the report about the information of approved material issuing quantity and the actual material issued of each work order to avoid unapproved over issue of materials.
If Substitute parts are found present for a work order material expansion, the Substitute parts and their priority sequence can be enquired during window pop-ups and replacement of material can be carried out at the same time.
Provides work order materials usage analysis report to compare the schedules standard usage and the actual standard usage of completed work order, to see whether there is over-estimation or under-estimation of the standard usage and the accuracy of judgement of the scrap rate.

Provides different material issuing control methods which allow inputting the actual number od whole sets issue or input details of issue by piecemeal or replenish require issue quantity. Types of materials supplied by customer can be generated in material issue note by "in-source supply materials back-flush". Types of materials supplies by sub-contractors can be generated material issue note by "sub-contract supply materials back-flush" and included in the calculation of production cost and sub-contract accounts payable.

Issue Control Methods Include:

a. Lot Issue: Stable schedule, materials required can be fulfilled by issuing according to the work order start date, warehouse control the issuing of material.
b. Independent Issue: Big difference between the actual production progress and work order projected schedule progress. The issue is needed to be adjusted according to the actual progress of production unit.
c. Back-flush Issue: Suitable for materials with shorter production period.
Material issue note depends on different routing operation issue interval date to issue different materials.
Inspection of semi-finished products, finished products and sub-contract goods receipts can be carried out under the integration with AQL inspection module.
Provides change work order operation.
Provides sub-contract pricing/abnormal goods receiving report for controlling the abnormal sub-contractors pricing, early delivery, late delivery, overshipment, short shipment, over pricing, low price, fail, deduct amount etc.
The cost apportion method of work center can be done by labor or by machine.